How to keep track of employee I-9's

Every United States business owner or manager with employees must have on file for each employee a current I-9 form. The I-9 form validates that the employee is documented to work legally in the United States.

The requirement of the I-9 has been around since 1986. Until recent times has been loosely enforced. This is about to change and fast. Be ready employers.

Information about the employee and the documents required and any expiration dates are in three lists. List A, B and C.

We will be posting a link at the bottom of this posting on September 28th. It will be worth checking out the details.

W-4 Hints! Employee updates

Here are some suggestion to employers / managers on w-4 forms. This information came from AIPB

How To Implement a New W-4

—and Handle Complaints

Problem: Employees try to increase their take-home pay by handing in a new W-4 with more withholding allowances or by claiming exempt from withholding.

Solution: Tell employees that you are not required to post the new W-4 until the first payroll period ending on or after the 30th day from the date the new W-4 was submitted (see IRS Circular E). This is the most time that the law allows.

Example: Joe is paid on the 15th and 30th of each month. On September 10, he gives you a new W-4. The September 10th withholding changes must be applied to his paycheck of October 15, the first payroll period following September 30.

If we can be of further assistance visit our web site at www.zibpans.com and check out the payroll tab area.

2nd Quarter Payroll Tax Reporting

With July about half over many clients I work with are frantically working to complete their payroll 2nd quarter reports done and filed.

While I help some clients with this issue. I am amazed at the stress and frustration for many small business owners or managers. Much of the stress comes from the current financial scene and the tightness of money. The headaches of payroll can be overcome or simplified by developing an organized way to do the reports. Using a hand ledger system or a computer program helps a lot. It's the dread of actually filing the reports. So what's your take on payroll tax reporting. Let us know how you handle it and what might make it easier on your end.

Several clients indicated that just having someone to walk them thru the maze would help. Others indicate having someone review or even do the reports would take a load off their mind and let them get on with the everyday running of the business...like meeting the next payroll.

We would like your comments on the following, "Simplify My Payroll reporting of the 941, SUTA, FUTA and state or local income tax."

Vacations Over...Now What

As you can see from the recent postings we have been absent.

Taking a break to enjoy everyday life and the family is something we all need to do. But most of us in small business probably don't do it often enough. The summer is yet new and not spent. Take time to go and see new things.

Travel and seeing new things can happen even in your own region of the country or world.

So take a break, plan one and then tackle the business with a fresh out look, renewed energy and...perhaps a different approach or products.

Some new products we discovered if your interested. Easy to use business 5 year planning that everyone can use, even coaching if you would like. Check it out at: www.ProBizPlanner.com Also, for those payroll headaches a new approach to United States payroll reporting at: www.SimplifyMyPayroll.com

We would like to start adding more and more business solutions in all areas of running a business, so let us know what you are aware of.